Local recordings and transcription
Recordings, imported audio or video, transcripts, summaries, tags, favorites, generated tasks, and task completion state are stored in the app's local container on your device unless you choose to export, share, enable iCloud Sync, or request cloud transcription. Transcription runs locally on device when your iPhone supports TalkBrief's local transcription requirements.
Speaker identification
With Apple On-Device transcription, optional speaker identification analyzes audio locally on your device. The first time you use it, TalkBrief downloads speaker models from Hugging Face; no recording audio is uploaded for this local mode. Speaker labels are saved with the recording and sync to your private iCloud when iCloud Sync is enabled.
High-Accuracy Cloud transcription
Pro users may explicitly choose High-Accuracy Cloud transcription. TalkBrief uploads the selected recording to TalkBrief Cloud, using Cloudflare infrastructure and currently Google Cloud Speech-to-Text with temporary Google Cloud Storage, to produce a transcript, word timings, and speaker labels. Temporary audio is deleted from TalkBrief Cloud after processing or failure cleanup, and the provider-uploaded file is deleted after transcription. The normalized transcription result is deleted from TalkBrief Cloud after the app confirms download. TalkBrief keeps only minimal task, entitlement, and usage metadata needed for quota, reliability, and abuse prevention; it does not keep a permanent server-side audio archive.
Cloud AI features
Summaries, Ask, and AI translation use cloud AI only when you request those features. TalkBrief sends the relevant transcript, summary, custom template instructions, question, selected source snippets, and output language to TalkBrief’s Cloudflare service and its AI provider (currently DeepSeek for summaries and Ask) so they can generate the requested response.
Usage limits and subscriptions
TalkBrief uses Apple's in-app purchase system for subscriptions. Apple processes purchase and payment information. To unlock Pro features and enforce free monthly AI limits, TalkBrief may send an App Store transaction ID, App Store environment, and feature usage information to the TalkBrief Cloudflare service. The service stores entitlement status, cloud transcription task state, and monthly usage in D1.
iCloud Sync
If you turn on iCloud Sync, TalkBrief syncs recordings, audio files, transcripts, summaries, tags, favorites, generated tasks, and task completion state to your private iCloud using the Apple Account signed in to iCloud on this device. You can turn off iCloud Sync and delete TalkBrief cloud data from Profile. Local recordings remain on your device unless you delete them.
TalkBrief Web
TalkBrief Web authenticates with Apple CloudKit and accesses your private iCloud database to display synced recordings and documents. Audio is requested when you choose to play a recording. Downloads and copied text are handled by your browser and the destination you choose.
iCloud sharing
When you choose Share with TalkBrief User, TalkBrief creates a read-only iCloud share for the selected brief. The share can include the summary, action items, and transcript if you turn on Include transcript. Audio files are not included. Anyone with the iCloud share link may be able to accept the share and view the shared brief in TalkBrief, depending on Apple's iCloud sharing flow. You can stop sharing through the iCloud sharing controls.
Reminders and exports
When you choose Add to Reminders, TalkBrief adds selected action items to Apple Reminders with the task title, notes, owner, due date, source recording title, and a TalkBrief deep link. This uses the device Reminders permission and does not send those tasks to TalkBrief servers. File exports and iOS share sheet actions are controlled by the destination app or service you choose.
Optional integrations
Notion and Obsidian integrations are planned and are not yet available. The sections below describe the planned data flows. They do not mean that TalkBrief currently connects to either service or sends your content to it. When available, these integrations will be optional and will act only when you choose to connect or export. Neither will require a new TalkBrief account.
Before enabling an integration, we will update this policy and the in-app disclosures with the implemented permissions, retention periods, and disconnect and deletion controls. You can contact us using the address below with privacy questions or data deletion requests.
Notion
The planned Notion connection uses Notion's official authorization page, where you sign in and choose the workspace and pages to share. TalkBrief will not receive your Notion password. Access will be limited by the permissions you grant, including access inherited by child pages. The initial scope is reading, creating, and updating authorized content to support your exports; comments and personal profile access are not planned.
When you choose to send a brief, its title, date, duration, tags, summary, and action items will pass through TalkBrief's server to your selected Notion destination. A full transcript will be included only if you choose it. The first version will not send audio attachments.
The planned service stores Notion authorization tokens on the server to make authorized requests, while your device stores a protected connection credential in iOS Keychain. Connection metadata and exported page identifiers, links, and content versions support opening or updating your exports and avoiding duplicates. The exact retention and cleanup rules for these records and any temporary processing data will be disclosed before the connection is enabled.
Removing a connection's access in Notion stops its future access. Revoking access does not itself delete exported pages or necessarily remove connection records held by TalkBrief. Deleting a TalkBrief recording will not automatically delete its Notion copy. Manage exported pages and their sharing permissions in Notion; their subsequent storage and use are subject to Notion's Privacy Policy.
Obsidian
The planned Obsidian integration creates Markdown notes in a vault or folder you choose, using a local app link or a Markdown file export. Notes may include a title, date, tags, source recording identifier, summary, action items, and a transcript if you choose to include it. The initial integration will not attach audio or provide two-way synchronization.
This local export is not intended to send your note content through TalkBrief's servers. If clipboard transfer is used for long notes, it will be explained before copying; copied text may also be accessible to other apps or devices through your clipboard settings. Obsidian Sync, iCloud Drive, or other services you choose may separately sync the exported files under their own settings and policies. See Obsidian's Privacy Policy.
Deleting the source in TalkBrief will not delete the exported Markdown note or its synced copies. Manage or delete those copies in your vault and any sync service you use.
Your control
You can delete recordings, transcripts, summaries, tags, and generated tasks from the app. You can also stop iCloud sharing, delete TalkBrief cloud data from your private iCloud, and choose whether to include transcripts when sharing a brief.
No sale of personal data
TalkBrief does not sell your recordings, transcripts, summaries, or Ask conversations. We use submitted content only to provide the feature you requested and to protect service reliability.
Contact
For privacy questions, contact [email protected].